Welcome to the team — we’re so glad you’re here.
Thank you for signing up to volunteer for the Change Make*Hers Gala. Your presence helps us create an unforgettable experience for ~320 guests, while celebrating women and girls in sports and funding access, equity, and opportunity through the Taylor LEAD Foundation + iWIN Sports.
Quick essentials (read this first)
Maps: You’ll receive a parking + entrance map in your first email.
Parking + arrival flow
Plan to arrive 30 minutes before your shift so you can park, check in, and get assigned smoothly.
Where to park
Enter the Albertsons Stadium lot and park between ExtraMile Arena and Albertsons Stadium.
Where to enter
Walk to the South Entrance of Stueckle Sky Center and check in with Volunteer HQ.
Attire + meals
Help us keep the look cohesive and guest-facing roles polished.
Daytime shifts (setup)
Comfy/casual + closed-toe shoes. You’ll be moving, lifting, staging, and prepping.
Evening shift (guest-facing)
All black business attire: black dress, black suit, or black blouse/shirt + black pants. Sneakers (Heat on Your Feet is the theme!!) encouraged.
Meals provided
Lunch for daytime shifts • Dinner for evening shifts. Water/snacks available at Volunteer HQ.
Pro tip
Bring a refillable water bottle and keep essentials minimal (phone, small bag) so you can move easily.
Event timeline
This is the “big picture” flow so you can anticipate peak moments and pacing.
- 9:00am–5:00pm Setup
- 3:30–4:30pm Registration training (AuctionFrogs System) + final checks
- 4:30pm VIP Registration Opens
- 5:00pm VIP Reception
- 5:15pm Doors open to all guests
- 6:30pm Program begins with dinner
- 7:00pm Awards begin
- 8:00pm Live Auction
- 9:30pm Checkout opens / Program ends
- 11:30pm Teardown ends
Volunteer shifts at a glance
Sign up for one shift (or more if you’d like). We’ll rotate roles and build in breaks during the evening shift.
Setup Crew (Morning / Midday)
Comfy/CasualHands-on support for staging the room and prepping guest-facing details.
- Room set + signage placement
- Swag bag assembly / table touches
- Vendor support + quick runs
Registration + Check-in Training Window
Arrive earlyTraining + walkthrough for AuctionFrogs check-in and registration flow.
- Learn device + guest flow steps
- Practice handoff and guest greeting
- Confirm “who to call” escalation
Gala Night Event Team (Evening)
All BlackGuest experience + VIP support + program flow. We’ll rotate you through roles + breaks.
- VIP escorts / Honoree support
- Spirit tunnel / arrivals energy
- Social Media / Content curation
- Runners, signage, floor support
Checkout + Teardown Support
All BlackHelp close the night strong — guest checkout flow and breakdown support.
- Direct guests to checkout
- Pack signage / secure supplies
- Load-out and resets
Sample roles you may be assigned
You’ll get your final assignment at Volunteer HQ. These are examples to help you picture the flow.
Registration Volunteer
Bring your own laptop + charger. Help check guests in, confirm bidding numbers, and troubleshoot (with training).
VIP / Honoree Escort
Warm, calm presence. Guide VIPs/honorees to photo moments, stage staging, and key locations.
Spirit Tunnel + Guest Energy
Bring the vibe. Welcome guests, celebrate honorees, and help create “moment” energy at arrivals.
Auction Spotter / Floor Support
Help identify bids, communicate bidder numbers, and support flow during the live auction.
The vibe we’re creating
This is more than an event — it’s a celebration of women and girls in sports, powered by community.
- Warm + welcoming: guests should feel seen the moment they arrive.
- Polished + calm: we move with purpose and communicate clearly.
- High energy, high respect: we celebrate loudly and lead professionally.
- Team-first: if you finish a task, check in for your next assignment.
FAQ
Quick answers so you feel confident walking in.
What if I can’t make my shift?
Please update your SignUpGenius slot as soon as possible and email hello@taylorleadscholarship.com so we can backfill the role. We rely on volunteers, so early notice makes a big difference.
Where do I check in?
Enter through the South Entrance of Stueckle Sky Center and follow signs to Volunteer HQ. You’ll check in, receive your assignment, and get a quick briefing.
Will I get a break during the evening shift?
Yes. The evening team is designed to rotate through roles so you can take breaks and grab dinner while we keep guest-facing coverage strong.
Can I stay for the program after my assignment?
If your role allows and your Lead clears you, absolutely. We’d love volunteers to experience the inspiration in the room — especially keynote and honoree moments. We have designated seating for volunteers in the Loft!